The Mosaic Company Senior Administrative Assistant in Plymouth, Minnesota
Are you our next Senior Administrative Assistant?
The Senior Administrative Assistant will assist with day-to-day workflow and administer key business applications for Mosaic’s Law Department. Responsibilities will include handling confidential material; general administrative support; and making arrangements for meetings, travel and conference calls. This person will add value as a member of the department through strong administrative, organizational, technical and communication skills.
What will you do?
Correspondence, e-mail, voice mail, copying, filing, faxing, scanning, and handling of confidential material.
Schedule coordination for attorneys in the Law department.
Proofing and formatting work product, including internal memos, reports, and presentations using Microsoft Word, Excel and PowerPoint as well as legal and governmental documents related to permitting, reclamation, land management, and any other Mosaic operations that necessitate the Law Department’s legal involvement.
Administer key business applications maintained by the Law department, including Blueprint subsidiary administration database and Nasdaq Boardvantage portal.
Provide support for Mosaic’s Board of Directors meeting planning process, including preparation and dissemination of meeting materials and other meeting support as requested, and maintenance of records related to Mosaic’s Corporate Secretary function using these business applications.
Make travel arrangements (domestic and international) for Mosaic staff, make arrangements for passports and visas, schedule conference calls and meetings, order catered meals, coordinate calendars, and assist in expense reporting as needed.
Serve as back up for other legal administrative staff as needed.
Organize and maintain department files, order supplies, and participate in miscellaneous departmental projects as assigned.
Act as back up for inter-departmental administrative assistants in their absence or work overflow.
Additional projects and responsibilities as assigned.
What do you need for this role?
High School Diploma/GED required
Associate or Bachelor’s Degree preferred
5+ years of administrative experience required
Experience in a corporate legal department preferred
Advanced experts skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Ability to quickly learn new computer and business applications
Experience working with Nasdaq Boardvantage or similar board portal applications preferred
Excellent verbal and written (especially grammar and proofing) communications skills
Strong listening skills
High level of tact ad ability to handle confidential and sensitive information
Excellent teamwork and interpersonal skills
Strong organizational skills
Strong attention to detail and follow up
Ability to multi-task and is results oriented
Ability to adapt to a continually changing business and work environment and manage multiple priorities
Ability to effectively work with employees at all levels within the organization
The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to safely perform the job without posing a direct threat to the safety of his or her own self, or the safety of others
Able to lift approximately 0-25 lbs. occasionally.
Must be authorized to work in the United States
Mosaic is an Equal Opportunity Employer that values the strength diversity brings to the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status. Mosaic participates in the US E-Verify program.
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The Mosaic Company
The Mosaic Company is the world's leading integrated producer and marketer of concentrated phosphate and potash. We employ more than 15,000 people in six countries and participate in every aspect of crop nutrition development.
We conduct our work with integrity and excellence, and we strive to be a thoughtful neighbor in each of our operating communities. We use our financial resources, expertise and innovative spirit to demonstrate our shared commitment to good corporate citizenship.
The Mosaic Company (NYSE:MOS) is a Fortune 500 company headquartered in Tampa, Florida.
At Mosaic, we believe success comes when we make smart choices about our stewardship of the environment, how we engage our people, and the way we manage our resources. We’re committed to maintaining a safe, healthy and respectful work environment for our workforce. And we’re dedicated to ensuring Mosaic is a place where people are proud to work and grow.
Mosaic is always looking for bright, passionate individuals who are motivated by our purpose, and who want to build their careers with a global leader in agriculture. We offer a competitive salary and benefits, as well as meaningful career development opportunities.